Calling a meeting of owners in Maine
Any three owners of separate parcels can force the question: they petition a notary public, the notary issues a written warrant mailed at least thirty days out, and the meeting decides by majority of those voting.
Questions about Maine road meetings
Who can demand a meeting?
Owners of three or more benefited parcels, each parcel owned by a different person.
Why a notary public?
Maine routes the first call through a notary so nobody needs the town's or a court's permission to convene the owners.
How much notice is required?
A written warrant mailed at least thirty days before the meeting.
What goes in the warrant?
The business to be decided; keep it specific, because the vote binds only what was warned.
How do votes count?
One per parcel, up to two if bylaws say so, majority of those voting carries.
Can we vote a multi-year plowing contract?
Yes, §3103 lets the meeting authorize contracts by the year or shorter and fund them.
Do minutes really matter?
They are the record §3102 collection stands on, so record the warrant, the tally and the amounts.
Can a meeting change the split?
Yes, by adopting a new formula, which controls from that vote forward.
What if nobody will serve as commissioner?
The meeting can appoint a board instead, and rotate it; the office only has to exist when work or collection needs a name.
This page is general information for road association volunteers, not legal advice. Laws change and every road's documents differ — for decisions about your association, consult a licensed attorney in your state.
Reviewed against primary sources; see citations on each page.