RoadKeeper or ManageCasa for a private road?
ManageCasa is full property-management software, built to run rentals and large portfolios. This page is the honest version of when a private road needs that platform, and when it is paying for a job it does not have.
It is a far broader platform than a road association needs, with a native mobile app, a migration service, and industry memberships behind it. If your association also runs rentals, or wants an app, they are the better buy, and this page says so again at the end.
Built for roads, or stretched to fit them
Property managers running rentals across many doors.
One private road association and the owners on it.
A quote or a scheduled demo; there is no self-serve signup.
You sign yourself up in a few minutes, with no sales call.
Withheld on the Base plan, which is ticket-only.
A phone number a person answers, at every tier.
A convenience fee owners pay is available as a paid feature.
The association absorbs processing, so owners never see a checkout fee.
Compared against ManageCasa. Facts checked 2026-09 against the alternative's public pages.
It has no general accounting, no rentals module, no bank sync and no mobile app. Dues, the record, and the reports a road association needs: that is the whole of it, and it is where it stops on purpose.
The price math
For a road of 25 parcels or fewer, the category entry point is $540–$588 a year. RoadKeeper is $399 — 26–32% less. Every feature is included at every tier, and the association absorbs card and bank fees (at Stripe's card rate / at Stripe's bank rate) so owners never see a checkout fee.
Range, not a single vendor: the figure spans at least two vendors’ own pricing pages, checked 2026-09. If either page moves, the range moves; the six-month gate reads that one date.
Competitor fact set, sourced from managecasa.com and checked 2026-09. Every load-bearing fact cites their own page; the six-month staleness gate reads that date.
What they do better
- A far broader platform than a road needs: full property-management software.
- A native mobile app.
- A migration service that moves your data in for you.
- CAI and NARPM industry membership.
For a road that also runs rentals, or one that wants an app, they are the better buy.
Price and how you buy it
- Base: $45 a month.
- Growth: $80 a month.
- Premium: $130 a month, billed yearly.
Read off their own page, the annual saving is 12%, corrected from a figure that had been inferred from list prices rather than cited. The ladder is finer than three plan names suggest:
- Base at 25 units works out to $540 a year, from their own FAQ example.
- Their proration example puts 50 units at $59 a month on Base.
- Above 500 units it is $0.50 per unit.
How you buy it: a quote or a demo. Every call to action is Get a Quote or Schedule a Demo, and their own getting-started answer is a sales demo. This is the load-bearing fact of the config and carries the citation most visibly.
What each tier includes
Gating is present despite the all-in-one framing:
- Base excludes trust accounting, bank sync, custom branding, custom email, custom reports and open API.
- Base is ticket-only, with no live phone support.
- Base is capped at 1 budget, 3 custom fields, 2 users and 1GB per unit.
Add-on costs
- eVoting: $100 per vote.
- OCR scans: $0.10 each.
- USPS mail: $0.95 for the first page, then $0.20 a page.
- Certified mail: $9.95.
- Return envelopes: $0.35.
- Bookkeeping: from $175 a month.
Owner-paid fees: their Custom Convenience Fee is a paid Premium feature, so the platform supports charging owners at checkout. Carried because the sticker price is not the bill.
Where we differ
You can sign yourself up, with no quote and no sales call. Every feature is included at every tier, phone support among them, gated only on parcel count. And owners never pay a convenience fee, because the association absorbs processing (at Stripe's card rate / at Stripe's bank rate) where theirs is a paid Premium feature.
RoadKeeper is free up to 3 parcels, then $399 / $649 / $999 a year by parcel count (25 / 60 / 150). All features at every tier.